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How do the Organization settings work?

Organization settings configure policies that apply to your Fleep for Business organization and all of its premium accounts. You can find them in the "Profile & Settings" section of the Admin panel.

There are five settings that you can be apply to your Fleep for Business organization.

organization_settings.png

1. Notify users of external members

When you enable this setting, then a banner will be shown to your organization's members in Premium conversations that have members from outside your organization. An orange banner will then say “Conversation contains members outside your <Organization name>”:

contains_members_outside.png

This setting is helpful if you want your people to be aware of external accounts, for confidentiality reasons, for example.

2. Notify users of conversations not owned by your Organization

When you enable this setting, then a banner will be shown to your organization's members in conversations that are not Premium conversations. That is, conversations that are not owned by your organization. A banner will say “Conversation is not owned by <your Organization's name>”:

not_owned_by_org.png

This setting is helpful if you want your people to be aware that such conversations are not owned by the organization. This can help ensure confidential information is only shared in company-owned conversations, for example.

3. Create all conversations as Premium conversations

If you enable this setting, then all conversations your organization's accounts (i.e Premium accounts) create will be created as Premium conversations. This applies to group conversations, team conversations, dialogues and monologue.

Do note that this is only enforced when the conversation is created. That means users can still convert conversations to regular, non-Premium conversations by un-ticking the appropriate checkbox in the Conversation settings. This setting is helpful if you'd like all conversations created by your people to be company-owned by default.

4. File retention policy

If this setting is enabled, then all files posted in Premium conversations will be automatically deleted 14 days after they were posted.

When you enable this setting, it is applied retrospectively as well, meaning all files older than 14 days will be deleted from Premium conversations. If there are any conversations that have been converted from free to Premium, then this is applied to all files posted since the most recent date when that conversation was switched to Premium.

5. Anyone with the link can join the Organization

If this setting is enabled, then anyone who has the link can join your organization via that link. Do note that when someone joins your organization via that link, they will also be added to your Business subscription.

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